Privacy Policy (Homesteading & Prepping Summit)

Last updated: December 15, 2025

1) Who we are

This website is operated by Iser Media, LLC. (“HAP Summit,” “we,” “us,” or “our”).

Website: https://hapsummit.com
Contact email: april@hapsummit.com
Mailing address: 266 Turner Rd, East Palatka, Florida 32131

2) Scope

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, register for our summit, purchase products, subscribe to emails, or otherwise interact with us.

This policy does not cover third-party websites or services we don’t control (including speakers’ sites and social platforms).

3) Information we collect

We collect information in three main ways: (a) you provide it, (b) we collect it automatically, and (c) we receive it from third parties.

A) Information you provide

Depending on how you use the site, this may include:

  • Contact details: name, email address, phone number (if provided)
  • Event registration details: ticket type, attendance preferences, login credentials (if accounts are offered), timestamps
  • Purchases: billing address and purchase history
    • Payment information is processed by our payment processor(s); we typically receive a confirmation and limited details (e.g., last 4 digits, payment status), not full card numbers.
  • Support requests: messages you send us, attachments, and related metadata
  • Newsletter/email signup: email address, opt-in status, and engagement (opens/clicks if enabled)
  • Comments (if enabled): the content of your comment, and data shown in the form

B) Information we collect automatically

When you access the site, we may automatically collect:

  • Device and usage data: IP address, browser type, device identifiers, operating system, pages viewed, referring URLs, approximate location derived from IP
  • Log and security data: to prevent fraud/abuse and maintain site integrity
  • Cookie and similar tracking data: described below

C) Information we receive from third parties

We may receive information from:

  • Payment processors (payment status/confirmation, fraud signals)
  • Email/SMS platforms (delivery and engagement metrics)
  • Analytics providers (aggregated usage data)
  • Advertising/social platforms (if you interact with our ads or social pages, subject to their settings and policies)
  • Affiliate/referral partners (attribution data)

4) Why we collect information (purposes)

We use information to:

  • Provide and operate the website and summit experience
  • Process registrations, purchases, and deliver digital access
  • Send administrative messages (receipts, access links, policy updates, security notices)
  • Respond to support requests and communicate with you
  • Improve site performance, content, and user experience
  • Conduct analytics and measure marketing effectiveness
  • Prevent spam, fraud, and abuse; enforce our terms
  • Comply with legal obligations and resolve disputes

5) Legal bases (for EEA/UK visitors)

If you are in the EEA/UK, we process personal data under these legal bases:

  • Contract: to provide event access, purchases, and requested services
  • Legitimate interests: security, fraud prevention, improving services, basic analytics
  • Consent: marketing emails/certain cookies where required
  • Legal obligation: taxes, accounting, regulatory compliance

6) Cookies and similar technologies

We use cookies and similar technologies (pixels, tags, local storage) for functionality, preferences, security, and analytics.

Common cookie examples on WordPress sites

  • Comment cookies (if enabled): save your name/email/site for convenience (often up to 1 year)
  • Login/session cookies: keep you logged in and store display preferences
  • Security cookies: help detect malicious activity
  • Analytics cookies: understand how visitors use the site
  • Marketing cookies (if used): measure ads and show relevant promotions

You can control cookies through your browser settings. If you block cookies, some site features may not work.

Cookie banner/consent: If we use non-essential cookies in regions requiring consent, we will request your consent before placing them.

7) Comments and Gravatar (if comments are enabled)

When visitors leave comments, we collect the data shown in the form, plus the visitor’s IP address and browser user agent string for spam detection.

An anonymized string (hash) created from your email may be provided to Gravatar to see if you use it. Gravatar’s privacy policy is here: https://automattic.com/privacy/. If your comment is approved, your profile picture may be visible publicly with your comment.

8) Media uploads

If you upload images to the site, avoid uploading images with embedded location data (EXIF GPS). Visitors may be able to download and extract location data from images.

9) Embedded content from other websites

Pages may include embedded content (videos, images, posts, etc.). Embedded content behaves as if you visited that other website and may collect data, use cookies, and track your interaction—especially if you’re logged into that service.

10) Analytics

We may use analytics tools to understand traffic and usage patterns (for example, page views, referral sources, and engagement). Analytics may use cookies or similar technologies.

Vendors :

  • Google Analytics
  • etc.]

11) Who we share your data with

We may share personal data with:

  • Service providers (processors) who help run the site and summit (hosting, email delivery, payment processing, analytics, spam prevention, customer support tools, video hosting, automation tools)
  • Speakers/partners only when needed to deliver what you requested (and only with appropriate safeguards)
  • Legal/compliance: if required by law, subpoena, court order, or to protect rights/safety
  • Business transfers: if we undergo a merger, acquisition, or asset sale (with appropriate notice where required)

We do not sell your personal information in the ordinary sense. (See the California section below for “sell/share” definitions.)

Typical categories of vendors (fill in as applicable)

  • Hosting/CDN: [Host/CDN]
  • Email marketing: FluentCRM
  • Payment processing: Stripe/PayPal/Square/etc.
  • Spam prevention: [Akismet/other]
  • Analytics: [Provider]
  • Customer support/CRM: [Provider]
  • Video/event platform: [Provider]

12) How long we retain your data

We keep personal data only as long as necessary for the purposes described:

  • Comments: retained indefinitely unless you request deletion (where applicable)
  • Registration/purchase records: typically retained for 7 years for accounting, tax, and dispute resolution
  • Email subscriptions: retained until you unsubscribe (plus a short period to maintain a suppression list)
  • Support messages: typically 1 year
  • Security logs: typically 12 months

Retention may be extended if required by law or for legitimate business needs (e.g., fraud prevention).

13) Your rights and choices

A) Account information

If you have an account, you may be able to view, edit, or delete your profile information at any time (except you may not be able to change your username). Site administrators may also access and manage that information for support and operations.

B) Marketing communications

You can unsubscribe from promotional emails using the link in our emails. You may still receive non-promotional messages (e.g., receipts, access links, important updates).

C) Data access, export, deletion

Depending on your location, you may have rights to:

  • Request access to your personal data
  • Request correction
  • Request deletion
  • Request portability (export)
  • Object to or restrict certain processing

To make a request, contact: april@hapsummit.com]

14) Additional disclosures for California (CCPA/CPRA)

If you are a California resident, you may have the right to know, delete, correct, and opt out of certain data sharing.

Categories of personal information collected (typical)

  • Identifiers (name, email, IP address)
  • Commercial information (registrations/purchases)
  • Internet/electronic activity (site interactions)
  • Approximate geolocation (from IP)
  • Inferences (e.g., interests based on viewed pages), if used for marketing

“Selling” or “sharing”

California law defines “sell” and “share” broadly (including some advertising/analytics disclosures). If we use advertising cookies that qualify as “sharing,” we will provide an opt-out where required (often via cookie banner/settings).

To submit a request or opt-out: april@hapsummit.com

We will not discriminate against you for exercising your privacy rights.

15) International data transfers

If you access the site from outside the United States, your information may be processed in the U.S. or other countries where our service providers operate. Where required, we use appropriate safeguards for cross-border transfers (such as contractual protections).

16) Data security

We use reasonable administrative, technical, and organizational measures to protect personal data. However, no method of transmission or storage is 100% secure, so we cannot guarantee absolute security.

17) Data breach procedures

In the event of a breach affecting your personal data, we will take reasonable steps to investigate, mitigate harm, and notify affected individuals and/or regulators when required by applicable law.

18) Automated decision-making / profiling

We do not use automated decision-making that produces legal or similarly significant effects (as defined by certain privacy laws). If we use marketing segmentation (e.g., based on email engagement), you can opt out of marketing at any time.

19) Children’s privacy

Our site and summit are not intended for children under 13 (or under 16 where applicable). We do not knowingly collect personal data from children. If you believe a child has provided us personal data, contact us to request deletion.

20) Changes to this Privacy Policy

We may update this policy from time to time. We will post the updated version on this page and update the “Last updated” date. If changes are material, we may also notify you via email or a prominent notice on the site.

21) Contact us

Questions or requests: [april@hapsummit.com]
Mail: 266 Turner Rd, East Palatka, Florida 32131